Office Administrator

Gillespie Recruitment are currently recruiting for an Office Administrator on behalf of a well-established and dynamic business centre.

This is an excellent opportunity for someone who thrives in a fast-paced, client-facing environment and enjoys a varied role that combines administration, customer service, and event coordination.

The Role

As an Office Administrator, you’ll play a key role in ensuring the smooth day-to-day running of the site. This will involve a mix of reception duties, event coordination, operational support, and facilities oversight.

Key responsibilities include:

• Acting as the first point of contact for visitors and clients, delivering exceptional customer service
• Managing room bookings, meetings, and events (internal and external)
• Supporting the planning and promotion of events alongside marketing and social media teams
• Coordinating room setup and clear-down
• Managing client enquiries and maintaining accurate CRM records
• Assisting with building maintenance, liaising with contractors, and coordinating approved works
• Supporting invoicing, payments, and arrears tracking
• Providing general administrative and operational support
• Supporting Health & Safety processes, reporting, and building compliance
• Attending external networking events as a representative of the organisation

About You

The ideal candidate will:

• Be highly organised with strong multi-tasking skills
• Have excellent communication skills (written and verbal)
• Demonstrate a proactive and flexible approach
• Be confident using Microsoft Office and CRM systems
• Have a basic understanding of IT/telecoms setup (desirable)
• Deliver outstanding customer service, engaging confidently with stakeholders at all levels
• Be willing to participate in an on-call rota
• Be adaptable and able to provide cover across the team when needed

Why Apply?

• Varied, hands-on role with no two days the same
• Opportunity to work in a collaborative, professional environment
• Exposure to events, business operations, and client engagement
• Ideal role for someone looking to develop a broad operations skillset

If you’re interested in learning more or would like to apply, please get in touch directly or submit your CV today.